What is the Allocations Process?
We recognize that our student organizations on campus play a vital role in shaping everyone’s Pitt experience. The purpose of the Allocations Process is to provide financial assistance by equitably distributing a portion of the $2.7 million Student Activities Fund to student organizations in need. The group responsible for the Allocations process is the Student Government Board Allocations Committee.
Student Organizations may request money through an annual or semesterly budget or they can submit supplemental requests each week by Wednesday at 5pm. The Allocations Committee then meets Thursday nights in the SGB office (848 William Pitt Union) to hear short presentations from each group that submitted a request. For requests $1,200.00 or less the Allocations Committee decision is final, requests over $1,200 are sent to the Board for further review at public meeting on Tuesday nights at 8:45pm in Nordy's Place.
The Allocations Committee continues to review requests during the University's modified operations. We will only review requests in line with University guidance on travel and group sizes. All review will be conducted electronically, and all attendance requirements have been waived. If you submit a suplimental request, you must notify us at sgb.allocations@gmail because the form is not actively monitored at this time. More information can be found in this document.
Budgets can be submitted at the links below
Budget Summary form
All budgets must be submitted by Friday, March 27th at 5pm. One cover and summary per group and at least one Budget Request must be submitted.
Please read the "Budget 101" presentation before submitting a budget. Groups are STRONGLY encouraged to reach out to their liaison before submitting their budget -- contact information can be found lower on this page.
In order to submit a budget, start with the Cover Sheet form. When you submit it, you will automatically move to the Budget Request form. Fill out one Budget Request for each event you are requesting funding for, and make sure to include exact prices and documentation showing each of those prices. Finally, you must complete the Summary Sheet, which will keep track of all of the expenses as a whole. If you have any questions, stop by the SGB office at 848 WPU, email your liaison, or email Chairman Ben King at firstname.lastname@example.org. All budgets are due Friday, March 27th at 5pm.
If you are a Governance Group you DO need to fill out a budget if you'd like funding for the next semester. Governance are only allocated funds from budget submissions. If you are a non-Gov. Group (almost all organizations) budgets are OPTIONAL. They are a good way to plan ahead, but are recommended for costs that are repeated year-to-year, or for events that you have information for in advance. The other option for non-Gov. Group funding would be a supplemental request. Those are reviewed on a weekly basis, and you can find the submission form above.
Governance Groups are:
- Asian Students Alliance
- Black Action Society
- Engineering Student Council
- Greek Week
- Interfraternity Council
- National Pan-Hellenic Council
- Nursing Student Association
- Panhellenic Association
- Resident Student Association
If you disagree with a part of/all of your budget decision from the Allocations Committee, you have the option to appeal to the Board. All Board decisions are final, and you will be required to sign up for a time slot and present your budget to the Board at a public appeals hearing.
To appeal a budget decision, please fill out this form.
Budget appeals are mandatory for all Governance Groups -- even if all of your line items are fully-funded.
Budgets are due: Friday, March 27th at 5pm
Budgets will be reviewed by the Committee the week of March 30
Budget appeals to the Board will follow shortly.
Information on dates and time slots for budget hearings will be emailed out after the submission deadline.
The Allocations Committee
The Allocations Committee is comprised of a chairperson and twelve liaisons, whose role it is to assist student groups in their utilization of the Allocations Process. The Chairperson holds ten office hours per week, and each liaison holds five office hours per week, during which they are available in the Allocations Office (located in 848 of the William Pitt Union) to answer questions, help with requests, and clarify policies and procedures. We strongly encourage every organization to consult their liaison before putting in a request. Please see below for a list of liaison group assignments and office hours.
If you have any issues with submission or have any questions please contact us at email@example.com
|Position||Name||Liaison Groups||Office Hours|
|Committee Chair||Ben Kingfirstname.lastname@example.org(412) 648-7965||Governance Groups||By appointment|
|Committee Member||Mikayla Ambarianemail@example.com||#-A||W 11-1 Th 11-2|
|Committee Member||Nathan McLaughlinfirstname.lastname@example.org||B, D||W 3-6 Th 4-6|
|Committee Member||Erin O'Rourkeemail@example.com||C||T 2:30-4:30 W 2:30-4 Th 2:30-4|
|Committee Member||Jahari Mercerfirstname.lastname@example.org||E-G||T 3-5 Th 5-7 F 3-4|
|Committee Member||Morgan Ottleyemail@example.com||H-L||W 2-5 Th 6-8|
|Committee Member||Isabel Weirfirstname.lastname@example.org||M-O||M 1:30-3 W 1:30-3 Th 1-3|
|Committee Member||Mica Houseemail@example.com||P-Ph||W 12-1, 5-7 Th 5-7|
|Committee Member||Ilana Udlerfirstname.lastname@example.org||Pi-Pitt Q||M, W 3-5 Th 4-5|
|Vice Chair||Aboli Kesbhatemail@example.com||Pitt R-Pz||T 4-4:50 Th 2:30-6 F 3:30-4:30|
|Committee Member||Caroline Goodwinfirstname.lastname@example.org||Q-R, W-Z||T 12:30-1:30 W 4-6 Th 12:30-2:30|
|Committee Member||Hannah Chenemail@example.com||T-V||W 12-1, 5-7:30 Th 7-8:30|
The IRS moving rate has been changed to $0.20 per mile for 2019. Please use this rate for all requests involving personal vehicles.
Requests involving costs for speakers, performers, etc. require contracts (through SORC) and must be submitted with enough time for an Allocations decision to be made at least 21 days before the event.
Quick Reference Guide
Looking to submit an allocations request?
- We suggest reaching out to your liaison prior to submission- they can help you put together the best request possible.
- The link to the supplemental form can be found to the left.
- Allocations hearings take place on Thursday nights for requests submitted by 5pm the Wednesday prior. Any requests greater than $1200 are also reviewed by the Board on the following Tuesday during Public Meeting.