What is the Allocations Process?
We recognize that our student organizations on campus play a vital role in shaping everyone’s Pitt experience. The purpose of the Allocations Process is to provide financial assistance by equitably distributing a portion of the $2.6 Million Student Activities Fund to student organizations in need. The group responsible for the Allocations Process is the Student Government Board Allocations Committee.
Student Organizations may request money through an annual or semesterly budget or they can submit supplemental requests each week by Wednesday at 5pm. The Allocations Committee then meets Thursday nights in the SGB office (848 William Pitt Union) to hear short presentations from each group that submitted a request. For requests $1,200.00 or less the Allocations Committee decision is final, requests over $1,200.00 are sent to the Board for further review at public meeting on Tuesday nights at 8:45pm in Nordy's Place.
Budgets can be submitted at the links below
Submit your Budget Summary here
Submit your Individual Budget Requests here
All budgets must be submitted by Friday, March 23rd at 2pm. Both a summary form and individual budget requests must be submitted.
You must attend a Budget 101 Session to submit a budget, or schedule an appointment with your Allocations liaison
In order to submit a budget, you must complete the summary sheet as well as individual budget requests for each item. The summary sheet will keep track of all of the expenses as a whole, while the individual requests will go into more detail about the line item costs your organization is asking for. Follow the instructions on the summary sheet, and then you can treat the individual budget requests as you might a supplemental request. If you have any specific questions, stop by the SGB office at 848 WPU, email your liaison, or email Chairman Cory Stillman at email@example.com. All budgets are due Friday, March 23rd, 2018 at 2pm.
If you are a SAAG (Student Affairs Affiliated Group) you DO need to fill out a budget if you'd like funding for the next year. SAAGs are only allocated funds from budget submissions. If you are a non-SAAG (most student orgs. are not) budgets are OPTIONAL. They are a good way to plan ahead, but are recommended for costs that are repeated year-to-year, or for events that you have information for in advance. The other option for non-SAAG funding would be a supplemental request. Those are reviewed on a weekly basis, and you can find the submission form on the Allocations webpage.
- Asian Students Alliance
- Black Action Society
- Engineering Student Council
- Greek Week
- Interfraternity Council
- National Pan-Hellenic Council
- Nursing Student Association
- Panhellenic Association
- Resident Student Association
If you disagree with a part of/all of your budget decision from the Allocations Committee, you have the option to appeal to the Board. All Board decisions are final, and you will be required to sign up for a time slot and present your budget to the Board at a public appeals hearing. This hearing will take place on Sunday, April 8th in WPU 837.
Budget appeals are mandatory for all SAAGS - even if all of your line items are fully-funded. SAAGS include the following organizations:
Budgets are due: Friday, March 23rd at 2pm
Budgets will be reviewed by the Committee on Thursday, March 29th; Friday, March 30th; and Saturday, March 31st
Budget appeals to the Board will take place on Sunday, April 8th in WPU 837.
Information on dates and time slots for budget hearings will be emailed out after the submission deadline.
All organizations planning to submit a budget must attend a Budget 101 Session, held at the following times:
- Tuesday, March 13th at 5pm in WPU 540
- Wednesday, March 14th at 6pm in WPU 837
- Friday, March 13th at 2pm in WPU 527
- Monday, March 19th at 8pm in WPU 527
The Allocations Committee
The Allocations Committee is comprised of a Chairperson and twelve liaisons, whose role it is to assist student groups in their utilization of the Allocations Process. The Chairperson holds ten office hours per week, and each liaison holds five office hours per week, during which they are available in the Allocations Office (located in 848 of the William Pitt Union) to answer questions, help with requests, and clarify policies and procedures. We strongly encourage every organization to consult their liaison before putting in a request. Please see below for a list of liaison group assignments and office hours.
If you have any issues with submission or have any questions please contact Max Kneis at SGBPres@pitt.edu
|Position||Name||Liaison Groups||Office Hours|
|Committee Chair||Cory Stillmanfirstname.lastname@example.org@pitt.edu(267) 315-9095||SAAGs||By appointment|
|Committee Member||Pooja Humaremail@example.com||#-B||M/W: 11-1pm; Th: 12:30-1:30pm|
|Committee Member||Ellie Bellfirstname.lastname@example.org||C||M/W: 12:15-2pm; T/Th: 3:15-4pm|
|Committee Member||Natalie Cheukemail@example.com||D-G||M: 2-3pm; W: 11-12pm, 4:30-7:30pm|
|Committee Member||Stanley Umewenifirstname.lastname@example.org||H-L||T: 2-4pm; Th: 1-4pm|
|Committee Member||Ethan Gertzmanemail@example.com||M-O||W: 1-3pm; Th: 1-4pm|
|Vice Chair||Erin McMahonfirstname.lastname@example.org||P-Pa||M/W: 4-5:45pm; T: 2:30-4pm; Th: 12:15-1pm|
|Committee Member||Gabby Galterioemail@example.com||Pb-Pitt K||M: 10:55- 11:55am; W: 2:30-4:30pm; Th: 4-6pm|
|Committee Member||Matt Jonesfirstname.lastname@example.org||Pitt L - Pitt Z||M/Th: 4-6:30pm|
|Committee Member||Ricky Hollenbachemail@example.com||Pitta-Pz||T: 12-2pm; Th: 10-1pm|
|Committee Member||Mazen Megahedfirstname.lastname@example.org||Q-Sp||M: 2-4pm; W: 4-5pm; Th: 7-8pm; F: 2-3pm|
|Committee Member||Rajaab Nadeememail@example.com||Sq-T||W: 1-4pm; Th: 4-6pm|
|Committee Member||Ben Kingfirstname.lastname@example.org||U-Z||T: 2:30-4:30pm; W: 3-5pm; F: 11-12pm|
Requests involving costs for speakers, performers, etc. require contracts (through SORC) and must be submitted with enough time for an Allocations decision to be made at least 21 days before the event.
Quick Reference Guide
Looking to submit an allocations request?
- We suggest reaching out to your liaison prior to submission- they can help you put together the best request possible.
- The link to the supplemental form can be found to the left.
- Allocations hearings take place on Thursday nights for requests submitted by 5pm the Wednesday prior. Any requests greater than $1200 are also reviewed by the Board on the following Tuesday during Public Meeting.