What is the Allocations Process?
We recognize that our student organizations on campus play a vital role in shaping everyone’s Pitt experience. The purpose of the Allocations Process is to provide financial assistance by equitably distributing a portion of the $2.7 million Student Activities Fund to student organizations in need. The group responsible for the Allocations process is the Student Government Board Allocations Committee.
Student Organizations may request money through an annual or semesterly budget or they can submit supplemental requests each week by Wednesday at 5pm. The Allocations Committee then meets Thursday nights in the SGB office (848 William Pitt Union) to hear short presentations from each group that submitted a request. For requests $1,200.00 or less the Allocations Committee decision is final, requests over $1,200 are sent to the Board for further review at public meeting on Tuesday nights at 8:45pm in Nordy's Place.
Click Here to Submit a Supplemental Request
Budgets
Budgets can be submitted at the links below
Submit your Budget Summary here
Submit your Individual Budget Requests here
All budgets must be submitted by Friday, November 1st at 5pm. Both a summary form and individual budget requests must be submitted.
Please read the "Budget 101" presentation before submitting a budget. Groups are STRONGLY encouraged to reach out to their liaison before submitting their budget -- contact information can be found lower on this page.
In order to submit a budget, you must complete the summary sheet as well as individual budget requests for each item. The summary sheet will keep track of all of the expenses as a whole, while the individual requests will go into more detail about the line item costs your organization is asking for. Follow the instructions on the summary sheet, and then you can treat the individual budget requests as you might a supplemental request. If you have any specific questions, stop by the SGB office at 848 WPU, email your liaison, or email Chairman Ben King at sgb.allocations@gmail.com. All budgets are due Friday, November 1st at 5pm.
Click Here to Fill Out a Budget Summary
Click Here to Fill Out a Individual Budget Request
If you are a Governance Group you DO need to fill out a budget if you'd like funding for the next semester. Governance are only allocated funds from budget submissions. If you are a non-Gov. Group (almost all organizations) budgets are OPTIONAL. They are a good way to plan ahead, but are recommended for costs that are repeated year-to-year, or for events that you have information for in advance. The other option for non-Gov. Group funding would be a supplemental request. Those are reviewed on a weekly basis, and you can find the submission form above.
Governance Groups are:
- Asian Students Alliance
- Black Action Society
- Engineering Student Council
- Greek Week
- Interfraternity Council
- National Pan-Hellenic Council
- Nursing Student Association
- Panhellenic Association
- Resident Student Association
If you disagree with a part of/all of your budget decision from the Allocations Committee, you have the option to appeal to the Board. All Board decisions are final, and you will be required to sign up for a time slot and present your budget to the Board at a public appeals hearing.
Budget appeals are mandatory for all Governance Groups -- even if all of your line items are fully-funded.
Budgets are due: Friday, November 1st at 5pm
Budgets will be reviewed by the Committee on Thursday, November 7th, and Friday, November 8th.
Budget appeals to the Board will follow shortly, date and location TBD.
Information on dates and time slots for budget hearings will be emailed out after the submission deadline.
The Allocations Committee
The Allocations Committee is comprised of a chairperson and twelve liaisons, whose role it is to assist student groups in their utilization of the Allocations Process. The Chairperson holds ten office hours per week, and each liaison holds five office hours per week, during which they are available in the Allocations Office (located in 848 of the William Pitt Union) to answer questions, help with requests, and clarify policies and procedures. We strongly encourage every organization to consult their liaison before putting in a request. Please see below for a list of liaison group assignments and office hours.
If you have any issues with submission or have any questions please contact us at sgb.allocations@gmail.com
| Position | Name | Liaison Groups | Office Hours | |
|---|---|---|---|---|
| Committee Chair | Ben King | sgb.allocations@gmail.com(412) 648-7965 | Governance Groups | By appointment |
| Committee Member | Mikayla Ambarian | mka33@pitt.edu | #-A | W 3-5:30, Th 2:30-5 |
| Committee Member | Nathan McLaughlin | nlm60@pitt.edu | B, D | M 4:30-6:30, W 3-6 |
| Committee Member | Erin O'Rourke | ero22@pitt.edu | C | M 4:30-6:30, Th 9:45-12:45 |
| Committee Member | Jahari Mercer | jrm213@pitt.edu | E-G | M 4-6, W 4-6, Th 5-6 |
| Committee Member | Morgan Ottley | mao113@pitt.edu | H-L | W 5-7, Th 1-4 |
| Committee Member | Isabel Weir | isw6@pitt.edu | M-O | Tu 2-5, Th 2-4 |
| Committee Member | Mica House | mih116@pitt.edu | P-Ph | We 4-7, Th 3-4, 5-6 |
| Committee Member | Ethan Trott | eet21@pitt.edu | Pi-Pitt Q | M 9-11:30, Th 10-12:30 |
| Vice Chair | Aboli Kesbhat | aak97@pitt.edu | Pitt R-Pz | M 4-6, W 12-1, Th 4-6 |
| Committee Member | Caroline Goodwin | clg108@pitt.edu | Q-R, W-Z | W 2-5, Th 4-6 |
| Committee Member | Daniel Zunino | djz17@pitt.edu | S | M Tu Th F 11-12, W 3-4 |
| Committee Member | Hannah Chen | roc76@pitt.edu | T-V | W 4-6:30, Th 3-5:30 |
Important Updates
The IRS moving rate has been changed to $0.20 per mile for 2019. Please use this rate for all requests involving personal vehicles.
Requests involving costs for speakers, performers, etc. require contracts (through SORC) and must be submitted with enough time for an Allocations decision to be made at least 21 days before the event.
Important Resources
Quick Reference Guide
Looking to submit an allocations request?
- We suggest reaching out to your liaison prior to submission- they can help you put together the best request possible.
- The link to the supplemental form can be found to the left.
- Allocations hearings take place on Thursday nights for requests submitted by 5pm the Wednesday prior. Any requests greater than $1200 are also reviewed by the Board on the following Tuesday during Public Meeting.