Allocations

What is the Allocations Committee?

We recognize that our student organizations on campus play a vital role in shaping everyone’s Pitt experience. The purpose of the Allocations Committee is to provide financial assistance by equitably distributing a portion of the $3.5 million Student Activities Fund to student organizations in need. The Committee consists of 13 undergraduates responsible for the Allocations process.

Student Organizations may request money through supplemental requests reviewed each week by Wednesday at 5pm. The Allocations Committee then meets Thursday nights to hear short presentations from each group that submitted a request. For some requests, the Allocations Committee decision is final, Other requests, as determined by the Allocations Manual, are sent to the Board for further review at public meeting on Tuesday nights at 8:45PM.

Click Here to Submit a Supplemental Request

Want to learn about how the Allocations Committee spends our portion of the student activities' fee? Check out this report: Fall 2022 Spending Report

Budgets

Budgets can be submitted at the links below:

Budget Cover form (Start here)

Budget Request form

All budgets MUST be submitted by Monday, April 10th at 11:59pm. One cover per group and at least one Budget Request must be submitted. Following submission of your budget, Chairman Hawk will email you with the details of your hearing and potential appeal to the Board on Tuesday, April 11th. All supplemental requests will be postponed to the following week's meeting.

Groups are strongly encouraged to reach out to their liaison before submitting their budget -- contact information can be found lower on this page.

How do I submit a budget?

In order to submit a budget, start with the Cover Sheet form. When you submit it, you should next fill out as many Budget Request Forms as necessary. Fill out one Budget Request for each event you are requesting funding for, and make sure to include exact prices and documentation showing each of those prices. Unlike previous years, it is not necessary for your organization to fill out a summary sheet. If you have any questions, email your liaison or email Chairman Carson Hawk. sgb.allocations@gmail.com. All budgets are due Monday, April 10th at 11:59pm.

Budgets can be submitted at the links below:

Budget Cover form (Start here)

Budget Request form

Do I need to submit a budget?

If you are a Governance Group, you will need to fill out a budget if you'd like funding beyond $5,000 for the next semester/next year. If you are a non-Gov. Group (almost all organizations) budgets are OPTIONAL. They are a good way to plan ahead, but are recommended for costs that are repeated year-to-year, or for events that you have information for in advance. The other option for funding would be a supplemental request. Governance groups can now receive up to $5,000 from supplemental requests; other organizations are not capped at a specific amount of funding (except for club sports and caps for specific types of requests). Supplemental requests are reviewed on a weekly basis, and you can find the submission form above.

Governance Groups are:

• Asian Students Alliance
• Black Action Society
• Engineering Student Council
• Interfraternity Council
• National Pan-Hellenic Council
• Nursing Student Association
• Panhellenic Association
• Resident Student Association

What are appeals and how do I do them?

If you disagree with a part of/all of your budget decision from the Allocations Committee, you have the option to appeal to the Board. All Board decisions are final, and you will be required to sign up for a time slot and present your budget to the Board at a public appeals hearing. Additional information will be sent via email following the submission of your budget.

Budget appeals are mandatory for all Governance Groups -- even if all of your line items are fully-funded.

Budget Schedules and Due Dates

Budgets are due on Monday, April 10th at 11:59pm.

Budgets will be reviewed by the Committee on Thursday, April 14th.

Budget appeals to the Board will follow shortly, date and time TBD.

Information on dates and time slots for budget hearings and appeals will be emailed out after the submission deadline.

The Allocations Committee

The Allocations Committee is comprised of a chairperson and twelve liaisons, whose role it is to assist student groups in their utilization of the Allocations Process. The Chairperson holds ten office hours per week, and each liaison holds five office hours per week, during which they are available to answer questions, help with requests, and clarify policies and procedures. We strongly encourage every organization to consult their liaison before putting in a request. Please see below for a list of liaison group assignments and office hours.

Please email your liaison if you are planning to attend their office hours. If you have any issues with submission or have any questions please contact us at sgb.allocations@gmail.com